Tocpoc

Step by step · For the committee

Open and follow entries

Players enter and pay by themselves from the public page. Your part: open, keep an eye on the places, and handle whatever arrives another way — a paper form, a phone call.

  1. Tournament · Entries · Registered

    Open entries

    At the top of the “Registered” tab sits the opening card. Two ways to open: “Open registration now”, or tick “Open automatically on the date” so that entries open by themselves at the planned time.

    The first time, two things are asked of you:

    • The club’s details, complete: legal name, company number, address and billing email. If anything is missing, the screen gives the link to it.
    • The terms and conditions, accepted once, with “Accept and open registration”.

    Closing by hand is always possible, and changes nothing else: held places stay held, the waiting list too. Closing turns automatic opening off.

    The Registered tab: the Registration open card with its dates and the Close registration now button, then the place counters 1The state of entries 2Open or close
    The green dot means entries are open right now.
    • 1 The state of entries
    • 2 Open or close

  2. Tournament · Entries · Registered

    Read the places

    The counters say where each place stands:

    • Paid: the place is secured.
    • Held: a player has entered and is waiting for their partner, or has not paid yet. The place counts as taken; it frees itself at the end of the hold.
    • To pay on the day: entered, to be collected on the day itself.
    • Free and waiting list.

    The table by event says the same, line by line. On each entry: “Add a partner”, or “Remove” one player or the whole pair, with or without a refund.

    A refund a player asks for appears at the top of the tab: you decide it.

    The place counters: paid, held, to pay on the day, free, waiting list, then how full each event is 1Held places
    A held place counts as taken: it is not sold again until it has expired.
    • 1 Held places

  3. Tournament · Entries · Counter

    Enter and take payment at the desk

    “Enter somebody”, under “Registered”, takes an entry yourself. The online closing date does not apply to you, and a full event puts the pair on the waiting list. Tick “The club has already been paid” if the money is already in the till.

    The “Counter” tab keeps the day’s till: what the club has collected itself, entries and extras. These payments carry no commission.

    “Note an extra” is for the order that comes in after closing — one more supper, by phone. It counts in the stock and in the kitchen’s file.

    The Counter tab: today’s till, the entries taken at the desk, and the Note an extra form 1Today’s till 2Note an extra 3Already paid or not
    What is collected here stays with the club, with no commission and no invoice.
    • 1 Today’s till
    • 2 Note an extra
    • 3 Already paid or not

  4. Tournament · Entries · Waiting list

    Move the waiting list on

    A full event does not stop entries: the next pairs go onto the waiting list.

    Before closing, the queue moves by itself: every place given back goes to the first pair waiting. After closing, you let pairs in yourself, with “Let in” — as long as the draw has not been made.

    A player who entered without a partner appears in the “Solo players” tab, which only exists when there are some. “Pair with…” puts two together; whoever is left over is refunded.

    The entries tabs, including Waiting list, above the opening card 1The Waiting list tab
    After closing, the queue no longer moves by itself: you let pairs in.
    • 1 The Waiting list tab

  5. Tournament · Entries · Messages

    Write to the entrants

    A change of time, the parking, the supper: what the application does not send by itself. “To whom” targets the whole tournament or a single event, and the waiting list can be told too.

    Write first in the club’s language, then in the others if you can. Each player receives the version in their language; those whose language is not written receive yours. Your text is never translated automatically.

    Once entries close, move on to drawing the pools and laying out the schedule.

    The Messages tab: the choice of recipients, the four languages, the subject and the message 1To whom 2One version per language
    “Already sent”, further down, keeps a record of every message.
    • 1 To whom
    • 2 One version per language

The five steps

  1. Open entries
  2. Read the places
  3. Enter and take payment at the desk
  4. Move the waiting list on
  5. Write to the entrants

All the help pages

The pages to forward to your members are in the members’ help, in English, French, Dutch and German.

Back to the committee help

Someone you no longer want to enter?

“Stop entering”, on their line, refuses their online entries for the club’s tournaments. You can still enter them yourself at the desk, and the exclusion lapses by itself after three years.